Date: 16 February 2023 – Updated 17 February 2025
This Privacy Notice describes how we collect and use your personal data in the context of the Brussels Privacy Hub Summer Academy.
Identity of the controller
The Vrije Universiteit Brussel is responsible for the processing of your personal data as described in this Privacy Notice. You can reach us at brusselsprivacyhub@vub.be.
The information we collect and process
We collect the following information:
- Your name
- Your contact details
- Your participant category (PhD student or not)
- Your affiliation - Your biography and motivation letter
- Your IP-address
- Your dietary preference
How we collect your information
We collect the information you submit in the registration form and the information you submit to us via mail or social media.
Why do we collect your information
We collect your information to provide services in relation to our Summer Academy for Global Privacy Law (article 6(1)(b) GDPR).
Your name and contact details are collected to enable communication and provide personalized items such as name tags during the event.
Your participant category is collected to invoice according to the differentiated participation fees.
Your affiliation is collected to better adapt the content of the Summer Academy to the different participants.
Your dietary preference is collected to be able to offer lunch in accordance with the participants wishes during the Summer Academy. Your biography and motivation letter is collected to be able to select participants.
We may also use personal data in other ways for which we provide specific notice at the time of collection.
Whether we share or disclose your information
We may disclose personal data to our processors or authorize them to process the data to pursue one or more of these purposes. Our processors include:
IDLoom
Microsoft
Retention and deletion of your information
The data will be stored for the period of organization and activity of the Summer Academy and for a maximum of 6 months. After this period, all personal data related to your participation will be deleted.
Your rights
You have the right to:
– To access your personal data and obtain all the information on the processing as mentioned in Article 15 Regulation 679/2016, hereinafter GDPR, (origin, purpose, lawful grounds, details about the data controller, recipients, duration, other data subjects’ rights, etc.).
– You also have the right to rectify your personal data, update, delete or request limitation of processing. The content and exercise of these rights is regulated by Articles 15-18 of the GDPR. Finally, the data subject has the right to revoke the consent for the processing of his/her personal data. The revocation of consent does not affect the lawfulness of the processing based on the consent given before the revocation.
– You have the right to lodge a complaint with the Data Protection Supervisor if he or she believes that the processing of his or her personal data is in breach of the GDPR, pursuant to and in accordance with Article 77 of that Regulation.
To exercise your data subject rights, please contact us at brusselsprivacyhub@vub.be. In addition, you can also reach the Data Protection Officer of the Vrije Universiteit Brussel at DPO@vub.be.
How to contact us
You can submit a request or ask us questions about this Privacy Notice or our practices by emailing us at brusselsprivacyhub@vub.be, emailing our DPO at DPO@vub.be or writing us at:
Brussels Privacy Hub
T.a.v. Michaël Van den Poel, office B404
Pleinlaan 2, 1050 Elsene
Belgium
Updates to our privacy notice
We may update this Privacy Notice from time to time and without prior notice to you to reflect changes in our personal data practices. We will indicate at the top of the policy when it was most recently updated.